Lack of board meeting skills can be an obstacle to a major deal. Here are 7 common board meeting mistakes that can rob a company of a major contract.
The Importance of Meeting with the Board
The rules and norms of the meeting with the board that has taken shape to date govern practically all forms of diplomatic practice. Depending on the state of political relations with a particular country, when applying the rules of the protocol, they are given more or less solemnity, the number and level of participation of officials are expanding or decreasing, etc.
Listen to the board representative, ask questions, find out his needs and all the details related to them. At one point, you will see that the interlocutor “burst”. He will tell you about all the difficulties that he has to deal with and which caused you to be considered as a partner. If at this moment you are not at a loss and figure out how your product can help in solving these difficulties, consider the contract in your pocket.
7 Worst Mistakes to Avoid in Recording Minutes of Board Meetings
- Mistake 1. You are not prepared.
Don’t let yourself find yourself in a situation where you have to ask the client about the most common parameters of his business. For example, what his company produces. Most likely this information is on the website or in your correspondence by mail.
- Mistake 2. You sound insincere.
At the first meeting, the client wants to know what the contract with you will really give him, and not listen to fantastic promises. And even if you are not cunning and will really strive to fulfill all the terms of the contract on time and in the stated quality, the interlocutor may not take what was said to be true.
- Mistake 3. You speak more than your interlocutor.
Trying to guess what the other person is trying to say is the worst thing you can do in a negotiation. Even if you do manage to guess, it will be extremely tactless.
- Mistake 4. Don’t be late in any case.
From an official position, such behavior is a violation of protocol, from a moral point of view, it can be perceived as disrespect or even a personal insult. If you are late for a couple of minutes, and if unforeseen circumstances are to blame, business etiquette obliges you to apologize to the host.
- Mistake 5. Beginning of board meeting.
Business etiquette states that the beginning of negotiations and the care that there are no long pauses in them lies entirely with the general director of the receiving party. If the silence lasts too long, then guests may consider it a sign of the end of the meeting.
- Mistake 6. Speaking, not asking.
The worst mistake is to conduct a meeting with a client in the form of a monologue. This will not learn anything, but it will give the client many reasons to misunderstand you.
- Mistake 7. Do not host the meeting.
To lead a meeting – that is, to have a goal, to go to it, and if the client misses the course – to return. In our assignment, the client clearly went to his goal and determined the agenda. Those who did not have their own goal turned out to be led.